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Property Administrator
Reference
Job Type Full-time
Job Status Sourcing
Date Posted Wednesday, 13 September 2017
Location Blue Ash
Duration
Company Information Lincoln Property Company
4445 Lake Forest Drive, Suite 165
Blue Ash, OH 45242
Website: http://
Job Description

· General Office / Administrative Responsibilities:


o Reception responsibilities, including answering telephones and greeting of office visitors.


o Open and date stamp incoming mail.  Distribute mail and faxes.



  • Miscellaneous typing, copying, faxing, telephone calls, etc.  Create and maintain form letters and mail merge records.  Prepare emails notifying tenants of building activities


o Prepare post office mailing, overnight mail and/or ground messenger packages.  Day Matron to deliver to boxes.  Bring in newspapers from hallway.


o Maintain all tenant, leasing, construction, building, employee, accounting and invoice filing.  Create new files, as necessary.


o Update tenant roster, email distribution lists, emergency contact lists, etc.


o Maintain stock of office and kitchen supplies.  Keep fax and copier full of paper.


o Handle and/or coordinate services or maintenance on office equipment (copier, fax, postage meter, etc.)



· Tenant Relations/Tenant Services Coordination:


o Assist tenants with inquiries and/or requests for service; including requests for after-hours building access cards, keep card access system up to date


o Oversee fitness center memberships, and access permissions


o Tenant services requests/work orders.  Monitor progress of work orders and conduct follow up calls to tenants to ensure satisfactory and timely service.  Prepare work order reports, as required.


o Conference room reservations, as required.


o Assemble welcome packages for new tenants.



  • Maintain building and tenant signage



· Accounting Responsibilities:


· Tenant Billing:


§ Ensure all work orders have been properly closed out with appropriate billing information.


§ Distribute rent statements along with applicable work order back-up.


· Accounts Payables:


§ Code vendor invoices (to include the attachment of applicable purchase orders, service tickets, packing slips, and/or tenant work order requests) and obtain authorization signatures.


§ Enter approved invoices into Workspace, batch as outlined on accounting calendar.


§ Maintain PO and vendor files.  File paid invoices.  Serve as vendor contact for a/p issues.



· Maintain tenant and vendor certificates of insurance:


§ Review received certificates of insurance to ensure current date, additional insured, coverage requirements and certificate holder information.  Conduct follow up calls/collection for tenant and vendor certificates of insurance.  Record collection actions in the tenant and/or vendor certificate of insurance tracking report.


§ Review tenant and vendor certificate of insurance tracking reports.  Prepare certificate of insurance collection letters as required for certificates that have expired, are expiring within 30 days, and/or do not meet the necessary requirements.  Update tracking reports and distribute to building staff.



· Special Projects /  Periodic Tasks:


o Additional tasks or special projects as assigned by managers.



 


How to Apply Please send resumes to Kristen Wesley at kwesley@lpc.com
Email Resume To kwesley@lpc.com

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