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Home Jobs
Property Administrator
Job Type Full-time
Job Status Sourcing
Date Posted Wednesday, 13 September 2017
Location Blue Ash
Company Information Lincoln Property Company
4445 Lake Forest Drive, Suite 165
Blue Ash, OH 45242
Website: http://
Job Description

· General Office / Administrative Responsibilities:

o Reception responsibilities, including answering telephones and greeting of office visitors.

o Open and date stamp incoming mail.  Distribute mail and faxes.

  • Miscellaneous typing, copying, faxing, telephone calls, etc.  Create and maintain form letters and mail merge records.  Prepare emails notifying tenants of building activities

o Prepare post office mailing, overnight mail and/or ground messenger packages.  Day Matron to deliver to boxes.  Bring in newspapers from hallway.

o Maintain all tenant, leasing, construction, building, employee, accounting and invoice filing.  Create new files, as necessary.

o Update tenant roster, email distribution lists, emergency contact lists, etc.

o Maintain stock of office and kitchen supplies.  Keep fax and copier full of paper.

o Handle and/or coordinate services or maintenance on office equipment (copier, fax, postage meter, etc.)

· Tenant Relations/Tenant Services Coordination:

o Assist tenants with inquiries and/or requests for service; including requests for after-hours building access cards, keep card access system up to date

o Oversee fitness center memberships, and access permissions

o Tenant services requests/work orders.  Monitor progress of work orders and conduct follow up calls to tenants to ensure satisfactory and timely service.  Prepare work order reports, as required.

o Conference room reservations, as required.

o Assemble welcome packages for new tenants.

  • Maintain building and tenant signage

· Accounting Responsibilities:

· Tenant Billing:

§ Ensure all work orders have been properly closed out with appropriate billing information.

§ Distribute rent statements along with applicable work order back-up.

· Accounts Payables:

§ Code vendor invoices (to include the attachment of applicable purchase orders, service tickets, packing slips, and/or tenant work order requests) and obtain authorization signatures.

§ Enter approved invoices into Workspace, batch as outlined on accounting calendar.

§ Maintain PO and vendor files.  File paid invoices.  Serve as vendor contact for a/p issues.

· Maintain tenant and vendor certificates of insurance:

§ Review received certificates of insurance to ensure current date, additional insured, coverage requirements and certificate holder information.  Conduct follow up calls/collection for tenant and vendor certificates of insurance.  Record collection actions in the tenant and/or vendor certificate of insurance tracking report.

§ Review tenant and vendor certificate of insurance tracking reports.  Prepare certificate of insurance collection letters as required for certificates that have expired, are expiring within 30 days, and/or do not meet the necessary requirements.  Update tracking reports and distribute to building staff.

· Special Projects /  Periodic Tasks:

o Additional tasks or special projects as assigned by managers.


How to Apply Please send resumes to Kristen Wesley at kwesley@lpc.com
Email Resume To kwesley@lpc.com

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