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· Provide full administrative support to Property Management team

· Handle all front desk responsibilities, including answering phones and greeting guests

· Tracks certificates of insurance documents for tenants and building contractors

· Assist with accounts payable and account receivable. Create invoices and appropriate coding as directed by manager

· Ensures that tenant reimbursement billings are sent out and collected.

· Assists with follow up calls to tenants after work orders are complete and manage work order software

· Schedule and coordinate meetings and special events as requested.

· Plan, coordinate, and oversee monthly tenant social parties including welcome, happy hour, holiday events, and tenant lunches

· Create and distribute monthly Tenant Newsletter

· Meet with Cleaning, Security, and Landscaping supervisors monthly for walk-through inspections. Follow up on deficiencies

· Assist Property Manager with creating and tracking Purchase orders, work and budget tracking

· Responsible for building Social Media (Website, Facebook, Instagram)

· Keep track of (on a ongoing list) leasing encumbrances (ROFOs, ROFRs, termination dates, LOCs expirations)

· Maintain and update Tenant Contact lists

· Assist with leasing tours when needed or directed

· Create community service programs including building events in addition to partnering with tenants on their community service events

· Connect and visit with tenants monthly

· Tenant liaison

· Walk the property daily. Create and fill out daily walking observation work orders.

· Engineers, Porters and or Contractors are assigned duties for any deficiencies found. Follow up on assignments and note on work orders.

· Track engineer’s work orders and follow up on open orders.